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Assistant Director, Office of Budget, City of Dallas, TX

Salary: Depends on Qualifications
Location: Downtown Dallas, TX
Job Type: Full-time
Department: Office of Budget
Job Number: 24850-00
Closing: 7/6/2020 11:59 PM Central

Position Purpose

Oversee the development and monitoring of the operating, capital and debt service budgets for the City.  Oversee annual budget development for all operating funds of the City including the General Fund, Enterprise Funds, and Internal Service Funds, as well as oversee the development of the Capital Improvement Plan and debt management plan.   Works closely with the Director, Chief Financial Officer and City Manager in developing the annual budgets and making recommendations for cost-saving and other efficiency measures.   The City prepares a biennial budget and a five-year plan for all operating funds.   The Assistant Director will recommend financial policies for the City and oversee compliance and reporting of the City’s Financial Management Performance Criteria.  The Assistant Director is responsible for ensuring budget execution in accordance with the budget adopted by the City Council and routine reporting to management and City Council.  The Assistant Director will also oversee other projects as assigned by the Director of the Office of Budget.

Essential Functions

  1. Reviews budget allocation, employee assignments, objectives, and performance of subordinate managers and supervisors.  Recommends changes to Director and makes reassignments of resources.
  2. Coordinates programs and resource allocations with department executives, and executives in other departments.
  3. Monitors progress of service delivery elements through procedures and strategies to accomplish timely and effective utilization of available services.
  4. Evaluates and analyzes monthly management reports to make budgetary recommendations and strategic decisions.
  5. Reviews and approves HR actions including hiring, training, performance evaluations and other HR actions to ensure productivity and quality standards are maintained.
  6. Manages and coordinates special research requests and coordinates responses to the City Manager or City Council to provide accurate and timely results.
  7. Oversees administration of the department including department’s operating budget; recommends changes to Director to resolve budgetary problems.
  8. Identifies areas of quality management to enhance productivity through improved work procedures and practices, improved communication and accountability.
  9. Represents the City at local, state and national organizations and at professional activities to maintain the image of the City and to create public support for departmental programs.
  10. Supervises through subordinate staff the hiring, training, performance evaluations and other HR actions to ensure productivity and quality standards are maintained.
  11. Develops and manages annual budget development process from departmental kick-off through budget adoption by the City Council.
  12. Solicits budget requests from departments, analyzes requests to ensure technical accuracy, and makes recommendations to management.
  13. Responsible for revenue and expense forecast, analysis, and monitoring from budget development through budget execution.
  14. Responsible for routine reporting to City management and City Council to ensure transparency of the City’s budget.
  15. Develops, recommends, and monitors compliance of financial policies of the City including the Financial Management and Performance Criteria.
  16. Oversees the long-range financial plan of the City including the biennial budget, operating budget five-year forecast, Capital Improvement Plan, and 20+ year debt service plan.
  17. Provides assistance as needed on software implementation projects within the Office of Budget including systems for the development and monitoring of the operating and capital budgets.
  18. Assesses and evaluates the financial internal control framework for the City of Dallas to ensure that adequate controls are in place and operating in an effective and efficient manner.
  19. Works on special projects at the direction of the Director of the Office of Budget.
  20. Maintains regular, reliable, and punctual attendance.

Minimum Qualifications

Progressive leadership skills used to energize multi-disciplined work teams to respond to business needs; strong analytical, interpersonal skills, problem-solving and conceptual skills, project management skills, with experience in organizing, planning, budgeting and executing large-scale projects from the envisioning stage through implementation, involving internal and external personnel, contractors and vendors. Outstanding oral and written communication skills. Strongly self-motivated.

These minimum qualifications are intended to be generic in nature. It is not intended to determine specific duties and responsibilities of any particular position.

  • Bachelor’s Degree from an accredited college or university with major coursework in Public Administration, Business Administration, Accounting, Finance, Economics, Government, or similar field
  • Eight (8) years of increasingly responsible professional experience in budget development/monitoring, accounting, auditing, or public administration including five (5) years
    of administrative or supervisory responsibility
  • Effective Leadership skills
  • Effective oral and written communication skills
  • Intermediate knowledge of the Microsoft products:  Word, Excel, PowerPoint
  • Or Equivalent combination of education and experience

Knowledge, Skills & Abilities

  • Thorough knowledge of business principles, practices and techniques used in department management.
  • Knowledge of principles of personnel management and ability to plan, direct, and coordinate the work of others through subordinates.
  • Skill in oral and written communication.
  • Ability to work with a diversified group of individuals.
  • Ability to establish and maintain an effective rapport with all levels of city management, city officials, vendors, contractors, promoters, media, community business organizations, various associations and the general public.
  • May require knowledge of marketing and contracting regulations for municipal governments, and the ability to negotiate contracts.
  • Knowledge of local government budgeting and best practices.
  • Knowledge of operations of local government.
  • Operate with a high level of discretion, ethics, and integrity as well as possess excellent judgment
  • Strong analytical skills, attentive to details, operate with a sense of urgency.
  • Demonstrated effective organizational and leadership skills.
  • Provide technical and professional assistance to the Director in planning, managing and implementing all aspects of the Office of the Budget.

The above statements are intended to describe the general nature and level of work performed by personnel assigned to this classification and is not necessarily an exhaustive list of all responsibilities, duties and skills required